Emergency Executive Meeting Minutes April 2017

Wednesday, October, 25th, 2017 by Michelle Pagniello


255 Duncan Mill Rd, Unit 404, North York, ON,  M3B 3H9    Tel:  647/348-3351   Fax:  647/348-3352



April 18, 2017

Present: Olga De Melo, Nancy Vogel, Sharon Grant, Renee Phillips, Veronica Montague, Michelle Pagniello, Richardo Harvey, Peggy Stevens, Rose

Regrets: Jo Dean, Jackie Dell, Sheida Shahramian, Randy Banderob, Sue W. Smith

  1. Adopt Agenda: Agenda adopted

BIRT the Executive adopt the agenda.

Mover:  Veronica Montague

Seconded:  Olga De Melo


  1. Veronica called for a meeting to discuss this motion.

BIRT the Executive hold an Emergency Meeting.

Mover:  Veronica Montague

Seconded:  Sharon Grant



  • Veronica would like all campaigning materials received by the deadline to be sent to the membership. Some was sent out and others didn’t because it was sent just before the deadline, therefore only one set of campaigning materials were published.


Others should have an opportunity to send their biographies even though the deadline was set.  They should also be able to serve the membership.  The constitution does not talk about dates for biographies.


  • Richardo – It is important to focus on distribution. No one followed the constitution therefore people pulled their biographies because it’s supposed to be an intention to run not biographies.


  • Olga – Past practice was that biographies are to be sent a month before the AGM. Pierre Cotte said that the Executive should continue with their past practice.  Everyone has until the Friday before to send their intentions.  The Executive previously agreed to the dates, therefore we cannot send the information late.  It has always been practice.  I do not think this is a good idea.


  • Nancy – Because of the Friday deadline, the Executive can decide to send a reminder when Nancy sends reminder to the Membership. Some positions are currently open and some are acclaimed.  It’s an option, but Biographies would not be sent out.  The names will be sent to the Membership on Friday at 5 p.m.


  • Veronica – Various dates was discussed at the Executive meeting. This motion has nothing to do with that.  It has to do with the Executive sending information out to the members.  The Executive discussed the dates, but the Members did not have the same date due to it not being published. Why cannot the information be sent out?


  • Sharon – Our members deserve the highest degree of professionalism, and competence and we as a Bargaining Unit pledged to uphold the honour, dignity and ethical standards of our members, (OSSTF/FEESO Federation Pledge). This was about impartial and just treatment for all in this case.  A letter was sent out on October 4th the day the President started her campaign.  In that letter the AGM date was stated to be May 26, 2017.  Later another email was sent choosing April 26, 2017.


You cannot then, based on your random choices which was completely outside of our Executive structure, to be fair and just to those running and to our membership.


  • Olga – Due to the tone of the Executive, only emails were sent out. We were told to revert to past practice.  Pierre said if we make changes now it can influence the election.  The letter I sent out a few months ago, is not a part of this meeting.


  • Richardo – What about people who wants to run after the 19th? The Friday is what everyone knows. That will be in conflict with the constitution.  I agree with the motion, but the timeline needs to adhere to the constitution.


  • Veronica – The constitution says intent, not biographies. Biographies can be sent and intent still be sent the Friday before.


  • Nancy – On January 17 and February 9th, the entire membership was told that there is a deadline. We tried to make as many opportunities as possible.


  • Olga – We sent out a lot of information. Changing it now is unfavourable to other people. The election process needs to be looked at.


  • Sharon – I call the question.


  • Rose – Pierre was correct I his advice. The process cannot be changed in the middle of an election.  It was very important that this meeting was called.  This motion was out of order because you are in the middle of an election.  The Executive needs to do some work.  The Constitution committee should look at the election process.


  • Olga – BIRT that the 2017-2018 Constitution Committee review the election process for the Executive positions and terms of office with the report to come to the Executive by February 2018 to prepare motions for the 2018 AGM.

Mover:  Olga DeMelo

Seconded: Michelle Pagniello



  1. Adjournment: 5:38 p.m.