Emergency Executive Meeting Minutes April 2017

Wednesday, October, 25th, 2017 by Michelle Pagniello


255 Duncan Mill Rd, Unit 404, North York, ON,  M3B 3H9    Tel:  647/348-3351   Fax:  647/348-3352



April 18, 2017

Present: Olga De Melo, Nancy Vogel, Sharon Grant, Renee Phillips, Veronica Montague, Michelle Pagniello, Richardo Harvey, Peggy Stevens, Rose

Regrets: Jo Dean, Jackie Dell, Sheida Shahramian, Randy Banderob, Sue W. Smith

  1. Adopt Agenda: Agenda adopted

BIRT the Executive adopt the agenda.

Mover:  Veronica Montague

Seconded:  Olga De Melo


  1. Veronica called for a meeting to discuss this motion.

BIRT the Executive hold an Emergency Meeting.

Mover:  Veronica Montague

Seconded:  Sharon Grant



  • Veronica would like all campaigning materials received by the deadline to be sent to the membership. Some was sent out and others didn’t because it was sent just before the deadline, therefore only one set of campaigning materials were published.


Others should have an opportunity to send their biographies even though the deadline was set.  They should also be able to serve the membership.  The constitution does not talk about dates for biographies.


  • Richardo – It is important to focus on distribution. No one followed the constitution therefore people pulled their biographies because it’s supposed to be an intention to run not biographies.


  • Olga – Past practice was that biographies are to be sent a month before the AGM. Pierre Cotte said that the Executive should continue with their past practice.  Everyone has until the Friday before to send their intentions.  The Executive previously agreed to the dates, therefore we cannot send the information late.  It has always been practice.  I do not think this is a good idea.


  • Nancy – Because of the Friday deadline, the Executive can decide to send a reminder when Nancy sends reminder to the Membership. Some positions are currently open and some are acclaimed.  It’s an option, but Biographies would not be sent out.  The names will be sent to the Membership on Friday at 5 p.m.


  • Veronica – Various dates was discussed at the Executive meeting. This motion has nothing to do with that.  It has to do with the Executive sending information out to the members.  The Executive discussed the dates, but the Members did not have the same date due to it not being published. Why cannot the information be sent out?


  • Sharon – Our members deserve the highest degree of professionalism, and competence and we as a Bargaining Unit pledged to uphold the honour, dignity and ethical standards of our members, (OSSTF/FEESO Federation Pledge). This was about impartial and just treatment for all in this case.  A letter was sent out on October 4th the day the President started her campaign.  In that letter the AGM date was stated to be May 26, 2017.  Later another email was sent choosing April 26, 2017.


You cannot then, based on your random choices which was completely outside of our Executive structure, to be fair and just to those running and to our membership.


  • Olga – Due to the tone of the Executive, only emails were sent out. We were told to revert to past practice.  Pierre said if we make changes now it can influence the election.  The letter I sent out a few months ago, is not a part of this meeting.


  • Richardo – What about people who wants to run after the 19th? The Friday is what everyone knows. That will be in conflict with the constitution.  I agree with the motion, but the timeline needs to adhere to the constitution.


  • Veronica – The constitution says intent, not biographies. Biographies can be sent and intent still be sent the Friday before.


  • Nancy – On January 17 and February 9th, the entire membership was told that there is a deadline. We tried to make as many opportunities as possible.


  • Olga – We sent out a lot of information. Changing it now is unfavourable to other people. The election process needs to be looked at.


  • Sharon – I call the question.


  • Rose – Pierre was correct I his advice. The process cannot be changed in the middle of an election.  It was very important that this meeting was called.  This motion was out of order because you are in the middle of an election.  The Executive needs to do some work.  The Constitution committee should look at the election process.


  • Olga – BIRT that the 2017-2018 Constitution Committee review the election process for the Executive positions and terms of office with the report to come to the Executive by February 2018 to prepare motions for the 2018 AGM.

Mover:  Olga DeMelo

Seconded: Michelle Pagniello



  1. Adjournment: 5:38 p.m.

June 2017 Executive Meeting Minutes

Wednesday, October, 25th, 2017 by Michelle Pagniello


255 Duncan Mill Rd, Unit 404, North York, ON,  M3B 3H9    Tel:  647/348-3351   Fax:  647/348-3352



June 14, 2017

Present: Olga De Melo, Sharon Grant, Renee Phillips, Michelle Pagniello, Richardo Harvey, Kelly Green, Solange Scott, Lino DeMedeiros, Peter Bates, Peter Mallouh, Koryn Marshall, Laura Maloney, Daniela Melo

Regrets: Jo Dean, Jackie Dell; Nancy Vogel, Sheida Shahramian, Randy Banderob, Peggy Stevens, Veronica Montague

The Anti-Harassment statement was read after introductions.  Peter Bates is the Anti-Harassment Officer for this meeting.

  1. Adopt Agenda: Agenda adopted

BIRT the Executive adopt the proposed agenda.

Moved: Michelle Pagniello          Seconded:  Olga De Melo



  1. Outgoing Executive Members / Incoming Executive Members

Members that are not returning to the Executive next year was given a token of appreciation.  New members were all welcomed.


  1. Approval of February 2017 Minutes as Amended: Minutes corrected and adopted by consensus.

BIRT the minutes of the February 2017 Executive Meeting be approved.

Moved:  Olga De Melo              Seconded: Michelle Pagniello



  1. Business Arising from Minutes:
  • Lobby day was a great success. Delegations from OSSTF attended.  Provincial Office took lead.  It was about violence in the workplace.
  • Grievance that took place in May has been extended.
  • AMPA was a success.  This year was an election year that saw some fairly significant change to the face of our Provincial Executive.  The successful candidate for President was Harvey Bishop.  The successful candidates for Vice President were  Cindy Dube and Rob Gascho.  At the Executive Officer level there were three successful candidates, The successful candidates were Paul Caccamo, Karen Littlewood and Martha Hardowy. OSSTF Toronto’s Earl Burt was once again acclaimed to the position of Treasurer.

Next year we will be assigned Karen Littlewood as our Executive Officer.  We also will be assigned 1 Liaison.


  1. Provincial Office Monthly Report:

Provincial report was given.


  1. Presidents report:

SIP applications – TDSB decided to have TDSB SIPs.  They do not come with an SNA and can have more than one students.  A grievance will be filed on behalf of each person because they did not know that it was a different job.  There will be postings in the summer and these postings are Ministry ones.  They should have an SNA.  If they do not, please let union know.  Board SNA will not be 1-1 and they can have many students.


Behaviour Resource Counsellor is a new job class.  Its only 1 position for 1 specific program.


With extension of contract, the Board was given money to hire new PSSP staff.  CUPE was also given money.  Our portion was 1.4 million.  The President met with the Board to see what to do with the money.  The Chiefs also gave input.  12 new staff will be hired.  There is also a proposal for a brand-new program.  FTE is going up for at least 12 positions.  Proposal was also to bring back the 2 CYC that were laid off before any other job postings are posted.


Next year we are looking to review the itinerant CYW roles.  The President is having a meeting with the head of Special Education, the Itinerant team and the CYS Manager to see what is working and what is not working.  The CYS manager will be having a meeting with the Itinerant CYWs to see what is not working.


There will be staffing shifts at 5050 Yonge.


At Provincial Council, the Minister of Labour and Education came to talk about new violent incidents and what they were going to do.  This took place on June 2nd.  They are recognizing that our staff also has huge issues of violence.  The hope is that they will review what the Nurses have and see if there is a way to have a sector based violence protocol for education.  They will have investigation teams who will be visiting every Board to talk about the Occupational Health and Safety Act.  They also spoke about streamlining it between Cities and want to expand access to information.  They want the staff to have the info they need before the staff starts working with the students.


Benefits – still having glitches.  Many Members having issues.  If they are not having success, please call the Union so that they can help.  If a medication is not being covered, there is an appeal process.  If you move, please let the Board know.  OTIP gets their info from the Board.


Monday, Wednesday and Friday is not a good day to meet for Executive meetings.  Meetings will be on Thursdays next year.


Each person gets assigned to 2 committees.  1 committee chaired, 1 co-chaired.  Next year PSSP will be trying to attend District Committees, therefore each person will have 1 PSSP and 1 District Committee.


Contact information was given to the President and will be shared with the Executive in September.


Please give dietary restrictions to the Treasurer before you leave.


2 Health and Safety Inspectors will be extended for the next 2 years.  Sharon does LC 1 and 4.  Solange does LC2 and 3.  Their assignment is to ensure the safety of PSSP members.  Email is health.safety@pssp.on.ca.  I.T. people will be looking into switching the server to the OSSTF server.  This will happen in September.  Health and Safety will have 2 email address.


OSSTF Leadership conference is from August 17 – 19 in Toronto.  PSSP is allowed to bring 1 member due to the FTE.  Extra delegates are $250 for the conference, $220 per night for hotel plus mileage and parking.


A discussion about who attends the Leadership conference took place.  Next year’s Constitution Committee will be establishing a formal method for this conference.


PSSP support staff retreat is from November 10 and 11 in Niagara Falls.  The President already said yes to the Executive attending.  Please let the President know by the beginning of September if you can or cannot attend.


District AGM is tomorrow at Latvian centre at 6:30 p.m.


Labour Day parade celebration information will be sent to the Bargaining unit.


President will be around for the first 2 weeks of July.  The office will close until  August 21.


  1.  Adjournment:

Motion to Adjourn:  BIRT that the Executive meeting adjourn.

Moved:  Olga De Melo              Seconded: Michelle Pagniello

Meeting Adjourned at 6:27 p.m.

February 2017 Executive Minutes

Wednesday, October, 25th, 2017 by Michelle Pagniello


255 Duncan Mill Rd, Unit 404, North York, ON,  M3B 3H9    Tel:  647/348-3351   Fax:  647/348-3352



February 22, 2017

Present: Olga De Melo, Nancy Vogel, Sharon Grant, Renee Phillips, Veronica Montague, Michelle Pagniello, Richardo Harvey, Sheida Shahramian, Randy Banderob, Peggy Stevens, Solange Scott

Regrets: Jo Dean, Jackie Dell, Sue Doughty-Smith

  1. Adopt Agenda: Agenda adopted


  1. Approval of November 2016 Minutes as Amended: Minutes corrected and adopted by consensus.


  1. Business Arising from Minutes: No business aroused from minutes.


  1. Provincial Office Monthly Report: The Provincial Report was given. Lobby day is in April. Applications for Provincial Standing Committees are closing soon.  You can look at the descriptions and application form on the OSSTF website.


  1. President’s Report: On November 21 and 22, 2016, PSSP President’s attended the Children’s Mental Health conference. Attendees spoke about mental health in the school. Please get application in for the Provincial Standing Committees.  Olga needs to write a letter to support.  A grievance is going into arbitration in May.Trustee information night was cancelled due to the Trustee Chair of the Board saying that there was a lot going on and there was not a lot of time for the meeting.  Executive members attended the D12 trustee information night.

President and VP will be putting PSSP job description booklet in the Trustee mailboxes.  The PSSP info was also shared with the Senior Managers in the Board.

The front of the office was changed around to create a workspace instead of an office area.  A discussion about the Health and Safety Inspectors work space arose.

BIRT item 8 on agenda be subdivided into 8A Treasurer report and 8B budget for AGM

MOVED:  Richardo Harvey                              SECONDED: Olga De Melo



BIRT that the Bargaining Unit Executive direct the Constitution Committee in

developing language to describe how the Health and Safety Inspectors get their jobs and

what are their duties.

MOVED: Richardo Harvey                               SECONDED: Olga De Melo


  1. AMPA: Volume 2 was emailed to everyone attending AMPA.  Pre-AMPA Meeting, NOVA, is March 5, 2017.


  1. Constitution Committee Motions for AGM: Motions going to the AGM was discussed.


8A.  Treasurer Report: The Treasurer gave the report.  She also discussed the proposed

budget for the 2017-2018 year.


BIRT the proposed budget for 2017-2018 be endorsed by the Executive for

presentation at the annual general meeting.

MOVED:  Michelle Pagniello                         SECONDED:  Nancy Vogel


   8B.  Budget for AGM:

The VP spoke about what budget line should be used to fix the Health and Safety Laptop.


BIRT that the computer repair come from budget line 5570.

MOVED:  Richardo Harvey                   SECONDED:  Veronica Montague



  1. AGM: Anyone planning to run for any positions at the AGM needs to give their information to Nancy by Thursday February 24 and March 23, 2017.  She will be sending the information to the membership.


  1.  Health and Safety Inspectors Report:  The Health and Safety Report was given.     International Workers Day of Mourning is April 28, 2017.


  1.  Conferences and Training:  This will be discussed at the next meeting.


  1.  New Business:  Review of the September 2016 motion.


BIRT that all members who are selected to attend any OSSTF/PSSP events must agree to attend the full event.

            Moved: Olga DeMelo            Seconded: Nancy Vogel


  1. Adjournment: Meeting adjourned at 7:27 p.m.

Claims Review and Appeal Process

Tuesday, October, 3rd, 2017 by Michelle Pagniello


OSSTF BENEFITS – Claims Review and Appeal Process – Member Communication

OSSTF Benefits has worked closely with OTIP to design a made for OSSTF members Benefit plan. The plan provides comprehensive coverage provisions, however, there may be occasions when a claim is partially or wholly denied and you may be unclear, or may disagree, with the reason for the claim denial. To cover these types of situations, an appeal process is built into the OSSTF Benefit plan where you may appeal a claim denial by following the process outlined below:

Step 1 – Clarification and Further Information
OSSTF Benefits encourages members to review the Benefits Booklet for clarification of the provisions of the OSSTF ELHT Benefits Program. The booklet is posted under My Benefits for your access. You can also call into OTIP Benefit Services at 1 866 783 6847 to discuss your claim with an OTIP Benefits Services representative who can assist you in understanding the OSSTF Benefits Plan and why certain benefits may not be covered and/or explain additional information that may be needed to have the claim further reviewed.
If this does not answer your questions or you still disagree with the handling of the claim, you should request that your concerns are escalated to an OTIP Benefits Services Technical Specialist who will investigate the claim, review the plan design, and consult with senior technical staff, the insurance carrier and underwriting as needed, to ensure that the claim is processed correctly.
If these actions do not resolve your concern, you may officially file an appeal.

Step 2 – OTIP Appeal Process
? Appeal requests must be submitted in writing and must outline the reason(s) you believe the claim should be paid. Appeals can be sent: ? By email to BenefitAppeal@otip.com ? By fax to 1 866 404 6847 ? By mail to: o OTIP Health & Dental Appeal Committee, 125 Northfield Dr. W., PO Box 218, Waterloo ON N2J 3Z9 ? The appeal will be reviewed by the OTIP Appeal Committee, who has the authority to approve claims on a one time, without prejudice basis up to a limit of $5,000 per claim. ? If you are not satisfied with the decision of the OTIP Appeal Committee, you may ask to move the appeal to the OSSTF ELHT Appeal Committee for their review and decision. Step 3 – OSSTF ELHT Appeal Committee
? The OTIP Appeal Committee will present the details of your appeal on a confidential anonymous basis to the OSSTF ELHT Appeal Committee for their review and decision. The OSSTF ELHT Appeal Committee may approve the appeal on a one time, without prejudice basis, or maintain the denial. ? The OSSTF ELHT Appeal Committee will report their decision to OTIP and the OTIP Benefits Services Department will communicate the appeal outcome to you. Note: Appeals must be in writing, the claim must be a minimum value of $150 and the appeal must be initiated within 90 days of the initial claim settlement date for health or dental and within 1 year of the settlement date of a life claim.

Osteopath Coverage

Tuesday, October, 3rd, 2017 by Michelle Pagniello

Dear Member,


Manulife recently conducted an extensive review of the osteopath associations listed below. This type of review is common practice for insurance companies, as they are always working to ensure the highest level of member health and financial protection.


The six osteopathic associations below do not meet the administrative standards as required by Manulife, that are comparable to other paramedical providers governed by provincial bodies. As a result, effective November 1, 2017, Manulife will no longer recognize the following associations and member practitioners:

  • Ontario Osteopathic and Alternative Medicine Association
  • Ontario Association of Certified Osteopaths and Acupuncturists
  • Ontario Association of Osteopathy and Natural Medicine
  • Ontario Association of Osteopathic Practitioners
  • Ontario Professional Association of Osteopathic Medicine
  • Society of Osteopaths of Canada / Society of Osteopaths of Quebec

This decision is not intended to call into question the conduct of any individual osteopath. However, if you or an eligible family member uses the services of an osteopath registered with any of these associations after October 31, 2017, claims will be ineligible for reimbursement.


We are providing this information in advance of November 1, 2017 so you have an opportunity to confirm if your osteopath is registered with a recognized osteopathic association, and to make alternative arrangements for services if required. To confirm that your osteopath belongs to an association that meets Manulife’s administrative standards, please contact OTIP Benefit Services at 1-866-783-6847 with the name of your osteopaths’ association.


Claims between September 15 and October 31


Claims from practitioners registered to the above associations with service dates between September 15 and October 31, 2017 can continue to be submitted to Manulife for reimbursement. For online claims submission, however, you will be required to attach your service receipt electronically. Kindly disregard the online memo in the Message Centre that states a termination date of September 15. You can also mail your claim with the service receipt to Manulife using the Extended Health Care form found at www.otip.com/Group-Benefits/Forms under the Health and Dental form drop down.


If you have any additional questions about this change, or any of your health-care benefits, please call OTIP Benefits Services at 1-866-783-6847.





OTIP Benefit Services


Remedy Implementation

Tuesday, October, 3rd, 2017 by Michelle Pagniello

May 17, 2017

D/BU #115/2016-2017


    Remedy Implementation


To:                   Presidents and All Members


From:               Paul Elliott, President


For Information




The following outlines the remedy agreement as a result of the successful Charter Challenge of Bill 115.


Gratuity Compensation Payment


Each member with vested sick leave will receive a payment of $604. These are members who received a notice of a frozen gratuity amount as of August 31, 2012. This payment is in addition to the amount owed in the notice of frozen gratuity, and will be provided irrespective of whether or not the member took a pre-retirement pay-out.


Each member with non-vested sick leave will receive a payment of $1208. These are members who received a wind-up payment in place of an owed gratuity.


These payments will be made in the first pay after October 1. Payment for those members on statutory leave will be delayed.


Grid Loss Payments


Each member will receive half of the amount of money lost due to delayed grid movement during the 2012/13 and 2013/14 school years. Due to the difficulty in data collection in order to determine these amounts, payment will be made by June 2018. It is expected that members will receive notice of the amount they are owed and there will be a time frame for member verification before the funds are distributed.



The Gratuity Compensation and Grid Loss Payments apply to all members who were impacted including those who are no longer employed by the school board. Gratuity compensation for these members will begin November 1, 2017. The process for former members to access payments will be communicated locally.


Teachers – Paid Day Off


All permanent teachers who were employed during the 2016/17 school year and are actively teaching in 2017/18 or 2018/19 will be entitled to one paid day off work. This day off can be taken during the 2017/18 or 2018/19 school year subject to the following:


D/BU #115/2016-2017 — May 17, 2017 Page 2

  1. Requests will not be denied provided that, if necessary, there are expected to be enough          available occasional teachers to cover for absent employees and subject to reasonable              system and school requirements.
  2. Teachers are required to provide appropriate work for each of their classes and other       teaching and assessment responsibilities, including preparation of report cards.
  3. Requests will not normally include the first week of the school year and if needed to       support student assessment periods and parent reporting.


Requests must be made with advanced notice in order to allow for replacement.


Information on making a request for a paid day off will be communicated locally in June, 2017.







































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